St.Margaret's Bay Toy Library - Highlights of the Minutes from the Annual General Meeting

Highlights of the Minutes from the Annual General Meeting

Wednesday, June 9, 2004

In Attendance

Jane C, Michelle, MJ, Angie, Renae, Dawn, Alina, Kim, Ann, Jane G. Sharon and Samantha sent regrets. Pastor Ben was an invited guest.

AGM 2003

MJ moved to accept the minutes of the 2003 AGM as read. Jane C. seconded.

Old Business

Reduction of Board Size: The SMBTL Board now consists of the Past Chair, the executive, 2 members-at-large from the Toy Library and 2 members from the community.
Nut-free policy: This policy will continue. Members will be encouraged to provide a scent-free environment.
First Aid Kit: Michelle kindly provided a first aid kit.
Water Supply: The water is not safe for drinking. Members will bring in bottled water when they open for the day.

New Business

Housekeeping and Garbage: The storage room next to Peanut Butter Palace contains toilet paper, garbage and blue bags, and paper towels.
Safety: The benches that are used to divide energetic play from floor play & arts and crafts should be arranged to prevent the benches from tipping.
The stacks of adult chair should be kept low. MJ mentioned that the kitchen in Peanut Butter Palace can be made available to the other renters in the building. MJ thanked Pastor Ben and his congregation for the attractive painting of the hall.
Redefining Committees: The Telephone Committee is now renamed the Communications Committee as all but 3 families use email. Alina will look into having a SMBTL website. The Fundraising Committee is now combined with Publicity.
Supporters of SMBTL: It was recommended that members acknowledge and support the businesses that contribute and support the Toy Library. These businesses include Acadian Maple, Boutilier Lawn and Garden, the Pilot House Cafe, and Unlimited Country.
Appointment of New Officers for 2004-5: Co-Chairs will be Jane C. and Renae D., Secretary will be Jane G., Treasurer will be Sharon McN.

Committee Reports

Toy Committee: Alina provided a list of new toys for 2003-4. An exersaucer is needed. Members are asked to make suggestions for new toys. It was recommended that the Toy Committee be responsible for the orientation of new members regarding the procedure for borrowing of toys. Members were reminded of the inventory on June 17th at 6 p.m.
Co-Chair's Report: MJ submitted her report as attached.
Fundraising Committee: Michelle thanked members for their support of the many successful fundraisers this past year.
Publicity Committee: Advertising for the September Open House is critical. The deadline for the Masthead is mid-August. Placing the sign at the Irving Station the week before has been successful.
Social/Dietary Committee: This committee is responsible for stocking the supply cupboard.
Operations: New members will be asked to open once with the help of a senior member and two times after that.
Newsletter: Samantha has agreed to continue writing the newsletter.
Treasurer's Report and Budget: MJ reviewed the Financial Report on behalf of Sharon.