St.Margaret's Bay Toy Library - Highlights of the Minutes from the Annual General Meeting

Highlights of the Minutes from the Annual General Meeting

Tuesday, June 14, 2005

In Attendance

Jane C., MJ, Renae, Christina, Dawn, Alina, and Jane G. Regrets: Sharon, Jennifer, Nancy, and Samantha sent regrets.

AGM 2004

MJ moved to accept the minutes of the 2004 AGM as read. Jane C. seconded.

Old Business

Health and Safety Issues

First Aid Kit: Michelle kindly provided a first aid kit. The emergency numbers are listed in the telephone book by the phone. Ipecac is not required.

Water Supply: The water is not safe for drinking. Members will bring in bottled water when they open for the day. - Members

Fire Alarm Update: Peanut Butter Palace is required to have an approved fire report as part of the licensing process by the Department of Community Services.

Benches: The benches that are used to divide energetic play from floor play & arts and crafts have tipped over from time to time. Staggering the benches reduces the likelihood of tipping. The new mirrored pentagon can be used to keep the babies away from the benches.

Housekeeping and Garbage

MJ arranged for a new cleaner, Darlene Morash. The cost of cleaning is to be shared by Cubs, Scouts, Guides, and SMBTL.

Church Sign

SMBTL made $50 donation towards the replacement of the sign that was damaged during the 2004 flea market.

Building Security

It was decided that reviewing building security is not a priority at this time.

New Business

Donations

Monica Langlois was a former Toy Library member who left a tremendous legacy. Tragically, she passed away this spring. Her family kindly requested that donations could be made to SMBTL in Monica's memory. Approximately $600 has been received and new equipment has been purchased with these funds; specifically, a fold'n'lock shelving unit and an infant mirror pentagon. A plaque acknowledging donors will be mounted on the shelving unit. Members may wish to donate books to put on the shelves. The garden next to the Toy Library entrance has been landscaped and new shrubs were donated, also in Monica's memory. The carpet will also be replaced if funds permit. The donations were acknowledged with cards donated by Wendy Crocker. - Members

SMBTL made a $50 donation to the SMB Food Bank.

Maintenance

B&C Grocery will be given a $20 gift certificate for holding the key. - Sharon

Supporters of SMBTL

It was recommended that members acknowledge and support the businesses that contribute and support the Toy Library. These businesses include Boutilier Lawn and Garden, Mason's Auto Works, Recardo's Tantallon, Fredie's Fantastic Fishhouse, White Sails Bakery, Performance Edge, Redmond's Pro-Hardware, Jumbo Video, Irving Mainway, Robin's Donuts (ESSO) and Manufacturer of Plastic Gloss - available at Redmond's Pro-Hardware. - Members

Committee Reports

Co-Chair's Report: Jane C. submitted her report which included farewell and special thanks to MJ for her energy and enthusiasm over the years, especially for the fundraisers this year, farewell and thanks to Sharon, another long time member and Treasurer; thanks to Dawn for her work on the Social Committee, thanks to Les Beanlands for being Santa, and thanks to members who opened many times. Jane C. acknowledged this year's graduates: Ray, Amber, and Gillian. Last year's Open House brought several new members - it worked well to display sign at the hall, at the Irving, and advertise in the Mast Head (next year use the Daily News as well). - Members

Toy Committee: Alina reviewed toy purchases. Suggestions for new toys included foam blocks and a tent. It was recommended that the Toy Committee continue to be responsible for the orientation of new members regarding the procedure for borrowing of toys. Members were reminded of this year's second toy inventory on June 23th at 5 p.m.

Fundraising Committee: MJ thanked members for their support of the many successful fundraisers this past year. These included the Pancake Breakfast, the Citrus Sale, the Flea Market, the 50/50 Draws, the Father's Day Basket and the Sobey's Tapes.

Publicity Committee: Advertising for the September Open House is critical. The deadline for the Masthead is mid-August. Placing the sign at the Irving Station the week before has been successful. The HRM Recreation Calendar is too expensive.

Social/Dietary Committee: This committee is responsible for stocking the supply cupboard.

Operations: New members will be asked to open once with the help of a senior member and two times after that.

Treasurer's Report and Budget: MJ reviewed the finances on behalf of Sharon.

Appointment of New Officers for 2005-6

Renae reoffered as Co-Chair and Diane will be asked if she would like to serve as the other Co-Chair. Christina offered to serve as Treasurer. Petra will be invited to serve as Secretary. - Jane C., Christina

Meeting adjourned.