St.Margaret's Bay Toy Library - Highlights of the Minutes from the Annual General Meeting

Highlights of the Minutes from the Annual General Meeting

Wednesday, May 16th 2007

Introductions by Dianne Reagan, outgoing Co-Chair.

Regrets by Derek MacDonald, outgoing Co-Chair.

In Attendance

Dana, Rhonda, Leona, Diane, Alina, Jane, Christina, Renae

Thanks to Alina for the fantastic work on maintaining the website.

Discussions

Review of the Calendar for the year: Discussion that there is no one in position of Operations and this has led to a lack of structure for new and existing members. Plan for the coming year to reinstate a phone/email tree. This will require a reply to ensure that all members are aware of ongoing activities, fundraising, openings and social events.
Flea Market: Is planned for June 2nd. Their will be a sign up sheet for assistance with the bake table, there is interest from the community and members for tables to rent.
Annual Picnic: Is planned for the afternoon of June 24th, at Graves Island Provincial Park to commence around 11am.
Annual Citrus Sale: Was a small success, and it will be continued, however it was decided that the running of this event needs to be divided between a minimum of two members. This is due to the time demands of this event.
Financial Overview: Was presented by Christina, outgoing treasurer. This year SMBTL had a total of 16 members at $50 per family. The drop in fee is at present $2, and it was felt that it should be increased to $4. The possibility of Government grants is to be investigated by Renae. Past member MJ Laing was going to be asked about why SMBTL lost its charitable status. Also we shall continue to collect Sobeys tapes for submittance. This financial year the outgoing expenses exceeded the income. However the surplus monies of SMBTL are approximately $2500.
Introductory Package for current and new members: Requires some modification. It was felt that we need to take 5 minutes each date in September (during the open month) to due introductions and go over the benefits and obligations of toy library membership.
Cleaning: Dawn was to be contacted regarding her ability to continue to clean the hall on an as needed basis.
Inventory: Is to be the evening following the last day of toy library, June 27th. We shall commence the cleaning with wine and cheese. We ask that all toys be returned the week before.
Next Meeting: Shall be announced at the Inventory, which is normally one week before the start of the new year in September.
20th Anniversary: It was decided that a celebration for the 20th year of operation should be held. Past alumni are to be invited. No date decided upon at this time.

New Executive

Co-Chairs: Dana, Rhonda
Secretary: Petra
Treasurer (and dietary): Renae
Toy Committee & Website: Alina
Publicity & Past Chair: Jane

Thanks to the out going executive members:
Diane and Derek for being Co-chairs
Christina for being Treasurer